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Payroll Information

Payroll deadlines have been established to ensure an employee is accurately paid through the regular monthly payroll processes.
 
REGULAR EMPLOYEES
Regular employees are paid on the last workday of the month.  Regular employees performing overtime/extra duty work above regular base assignment must turn in a timesheet (listed below in Payroll Forms) on the last day of the month on which the overtime/extra duty was performed.  Overtime and Extra duty work timesheets are applied to the next month’s payroll. 
 
SUBSTITUTES
Certificated
  • Certificated Substitute pay is calculated based on your workdays listed in Frontline.  It is the responsibility of the substitute to ensure that days worked are reflected correctly in the Frontline system.
  • Certificated Substitutes that have been instructed to complete a timesheet, should turn in their timesheet on the last working day of each month to be paid by the 10th of the following month. 
 
Classified
  • Classified Substitutes need to turn in their timesheet on the last working day of each month to be paid by the 10th of the following month.  PERS will implement penalties for late reporting, so it is crucial to ensure timesheets are provided to site secretaries by the deadline each month.
  • It is important that information on the timesheet reflects the information in Frontline.  Please be specific on your assignment, site, and who you were subbing for.
 
Checks will be MAILED unless arrangements have been made to pick up at the District Office.  Arrangments must be made by emailing Kristen Lacy at klacy@cuesd.net.
Frontline Absence/Substitute System

Frontline Absence/Substitute System

Frontline Logo White Background
 
The District uses FRONTLINE EDUCATION, formerly known as AESOP, an automated substitute employee calling system, to meet its temporary staffing needs when employees are absent due to a short- or long-term leave, or to attend professional development activities. The frontline Absence Management system is available 24 hours per day / 7 days a week.  This system may be accessed by employees and substitute employees online by clicking below.
 
Escape - Employee Portal

Escape - Employee Portal

Escape Logo Transparent
The Escape Employee Portal provides registered staff with access to limited information from Escape anytime, anywhere, on any device: computer, tablet, or smartphone.  Things like the following:
  • Contact info including address, phone, email addresses, and more
  • Position information for current and past positions
  • Education and credentials
  • Benefits for dependents
  • Leave information, including balances and usage
  • Payroll with snapshots for paychecks/advice (pay stubs) and W2s for multiple years
  • Managers will have a view of their department staff 
  • Escape approvers are able to make approvals on the go 
 
 
Automatic Payroll Deposit

Automatic Payroll Deposit

The Payroll Department encourages all district employees to participate in direct deposit and "go green" with paperless electronic pay advice.
 
There are numerous advantages over a paper check:
  • You don't have to travel to the bank to deposit a paper check.
  • You can divide the payment over multiple accounts.
  • The electronic payment cannot get lost in the mail, damaged, or stolen.
  • You get access to the funds the morning of each Payday.
  • You are emailed a notice of payment with a link to your Escape account.
 
Employees need to complete a Direct Deposit Authorization Form to set up this service.  Forms need to be sent to Kristen Lacy in the District Office.
 
DIRECT DEPOSIT AUTHORIZATION FORM
 
DIRECT DEPOSIT TCDE INFORMATION
Electronic Paystubs

Electronic Paystubs

As of July 11, 2022, all district employees will go green and receive a paperless electronic pay stub.   We appreciate all employees assisting the district with the efficient utilization of resources.  
 
Benefits of receiving an electronic paystub:
  • You can have the paystub emailed to your work email or to another email of your choice and print it from the email
  • You can also utilize ESCAPE to see pay stubs
  • No more stacks of paystubs to keep track of.  Download them onto your home computer or print directly from your Escape program when needed.
Payroll Related Forms

Payroll Related Forms

W4
State Withholding Form
Direct Deposit
Pay Request Extra Duty
Pay Request Sports Activities
Request to Work Overtime or Extra Duty
Timesheet
Timesheet Transportation