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Use of School Facilities

The Governing Board believes that school facilities and grounds are a vital community resource that should be used to foster community involvement and development. Therefore, the Board authorizes the use of school facilities by district residents and community groups for purposes specified in the Civic Center Act, to the extent that such use does not interfere with school activities or other school-related uses.  Any person applying for the use of any school facilities or grounds on behalf of any society, group, or organization shall complete the Use of Facilities Request form found below.
Use of School Facility Request Form Process

Use of School Facility Request Form Process

  1. Complete a Use of School Facility Request Form
  2. Provide Certificate of Coverage
  3. Turn both the Request Form and Certificate of Coverage to the respective School Site office that the request is for.
  4. The School Site Office staff will review it for completeness, check the school's facility calendar to ensure the facility/grounds are available, and forward it to the Administrator for review and further processing.
  5. The School Site Office Staff will communicate via email or phone if the request was approved or denied.  
Damage and Liability

Damage and Liability

Groups, organizations, or persons using school facilities or grounds shall be liable for any property damage caused by the activity. The district may charge the amount necessary to repair the damages and may deny the group further use of school facilities or grounds. (Education Code 38134)
Any group or organization using school facilities or grounds shall be liable for any injuries resulting from its negligence during the use of district facilities or grounds. The group shall bear the cost of insuring against this risk and defending itself against claims arising from this risk. (Education Code 38134)
Groups or organizations shall provide the district with evidence of insurance against claims arising out of the group's own negligence when using school facilities. (Education Code 38134)
As permitted, the Superintendent or designee may require a hold harmless agreement and indemnification when warranted by the type of activity or the specific facilities being used.
Use of School Facilities Policy

Use of School Facilities Policy

In accordance with Education Code section 38130, et seq., the Organization may use School Facilities.  Conditions for use of school facilities are as follows:
  • Youth groups must have adequate adult supervision. Organization shall be responsible for providing adequate safety and supervision of its activities conducted on School facilities.
  • No intoxicating beverages, tobacco or drugs will be permitted on School Facilities.
  • Only plain plastic water bottles will be allowed in gymnasiums. No food or beverages (i.e. soda, sports drinks, candy etc.) will be permitted in gymnasiums.
  • School Facilities will be cleaned and left in an orderly condition by Organization after being used.
  • A key deposit of $250 is required for any facility keys given out. Keys must be returned within 24 hours of the event, or on the first school day following the event, whichever occurs first. Failure to return keys will result in forfeiture of the $250 key deposit. It is the responsibility of the Organization for expenses incurred should the key be lost. The Organization is also responsible for any costs should the alarm code be breached, or for overtime incurred should a custodian need to be called due to an alarm call.
  • Any expenses due to damage to the School Facilities as a result of an event will be the responsibility of the user Organization. The District shall invoice the user Organization for reasonable expenses and costs for the repair or replacement of School Facilities that are damaged, lost or destroyed as a result of Organization’s use of School Facilities and Organization agrees to pay such invoice within thirty (30) days of its receipt.
  • The Organization shall obtain, and shall maintain, at its own cost and expense, for the duration of their event, a policy of commercial general liability insurance written on an “occurrence” basis, with a combined single limit of no less than one million ($1,000,000) per occurrence covering claims for bodily injury, including death, property damage, and damages that may arise out of or result from actions taken by such party, or any of its directors, officers, employees, agents, volunteers, invitees, or contractors, or any person directly or indirectly employed by any of them. It is understood that the Organization insurance will be primary insured for Organization sponsored events with the District as additional insured.  Any deductible shall be the responsibility of, and paid by the insuring Organization.
  • The Organization agrees to indemnify, defend, and hold harmless the District and its directors, officers, administrators, employees, volunteers, and agents against and from any liability, including for damage to property and injury or death of any person, and any claim, action, or proceeding against the District, arising in whole or in part out of any acts or omissions of the Organization unless caused by the sole negligence or willful misconduct of the District. In its sole discretion and at its own cost and expense, the District may participate in the defense of any such claim, action, or proceeding, utilizing legal counsel of its choice.  However, such participation shall not relieve the Organization of any obligation imposed.  The District shall promptly notify the Organization of any such claim, action, or proceeding and shall cooperate fully in the defense of same. 
  • Failure to comply with the provisions of this policy may result in cancellation of current facility use agreements and/or refusal of future requests.
  • The Organization’s use of the School Facilities is limited to the Purpose of Use stated above.
  • The Organization shall comply with all federal, state, local law and regulations and District policies applicable to the use of school district property.
  • The Organization shall not have the right to make any changes or alterations or improvements to the School Facilities.